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Application and selection
In order to foster interactions, the total number of course participants including speakers is limited to 240 (200 participants and 40 speakers). Since this is a decennial conference series to discuss the developments of the field and its future directions, target audience is not limited to the postdoctoral fellows and PhD students and applications from senior scientists are also welcome.
While selection will be mostly on the basis of CVs and submitted abstracts, efforts will be made to have a representation of different facets of Golgi biology, applicants belonging to the full span of the career stages, geographical distribution, gender balance will also be taken into consideration.

How to apply
Deadline is 31st of July 2018
1. Complete a registration order through the registration/abstract submission portal on this event website. When you complete an order you will receive an 'order received e-mail' with full instructions on how to proceed with your application and a copy of the order in PDF.
2. During this process, upload a single file (accepted formats are pdf, zip and rar) containing all supporting documents for your application. : 
a. for postdocs and PhD students,  the name and address of your lab head/supervisor and letter of recommendation
b. a summary of your reasons for applying to the event and your research interests (max 300 words)
c. a concise CV (max 2 pages)
d. for applicants for FEBS Youth Travel Fund awards, your Constituent Society membership proof, age, ID and proof of status.

3. Submit your abstract via the 'My abstract' tab in the registration/abstract portal. Abstract submission is mandatory for consideration of your application. See the Abstract section of the  website for more details.

Notification
You will be notified of the outcome of your application by 30th June 2018. Accepted applicants must then pay the relevant registration fee as set out in the table below, by 30th of July 2018. More details on registration fee payment will be included in your outcome notification, and key points are also given in the terms and conditions.

Registration fees
The registration fees for participants covers: access to the event sessions, name badge, certificate of attendance, book of abstracts, lunch and refreshment breaks and accommodation. The registration fees includes VAT. Travel and dinner costs are not covered. 
Meals/refreshments covered by the registration fees are breakfasts at the hotel, lunches and refreshements at the venue, as well as the welcome cocktail and social dinner.

Poster Presentation
1. The format of the posters is  90 x 120 cm (width x height). 
2. To affix the posters please use only Scotch removable poster tape or Double-sided removable tape. Do not use pins to affix the posters.


Other special needs
  • Participants requesting a single room will have to pay 50€/night/person directly to the hotel administration. Importantly, the allocation of the single rooms depends on the availability. Senior scientists and those coming with their families will be given preference.
  • Accompanying persons will have to pay for their own boarding and lodging. If requested they will be allowed to participate in the meals provided for the participants upon payment of the registration fees (700€/person).
  • Child care facilities are available on site and please contact the administration directly for further details.
  • On 19th of October, 2018 an organized tour of Pompeii will take place. Further details will be provided at the conference.
 Standard
PhD students and Post-docs (< 5 years of experience)550,00 €
Regular 700,00 €

Terms and Conditions

By registering for the event, participants (also referred to as 'you') are entering an agreement with the Course Organizer(s) (https://golgimeeting2018.febsevents.org/organizers), and you are indicating acceptance to the terms and conditions set out below.

Registration Fee

The registration Fee for participants covers:

  • Access to all scientific programme sessions
  • Meals and refreshments as set out above
  • Accommodation in a shared room (single rooms will cost extra), as set out on the Venue/Accommodation page
  • Name badge, printed materials and certificate of attendance
  • Invitation to social dinner

The registration fees includes VAT. Travel costs are not covered by the registration fee.

Methods of Payment

Payments must be made by bank transfer; details will be included in your outcome notification email. 

Bank charges are the responsibility of the participant and should be paid at source. Your Name, Surname and Order ID must be indicated on the transaction receipt of the bank transfer.

Following the payment, receipt of the transaction must be sent via email to [info@golgimeeting2018.febsevents.org]. Proof of payment must be received before the stated deadline

A confirmation notification will be sent to you when organizers receive the fund and confirm your registration in the system. If you do not receive confirmation within x business days after sending your proof of payment / receipt of transaction, please contact [info@golgimeeting2018.febsevents.org]. 

Registration cancellation & refund policy

All registration cancellation requests should be sent to Course administrator in writing. For cancellation requests received on or before 15th of August, 2018, the full payment, less bank charges, will be refunded; for cancellation requests received after this date the full amount will be charged and no refunds will be made.

Travel insurance

You should seek and follow the advice of your government before registering and booking travel for the event and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking travel for the Congress.

Modification and cancellation of the event

The Course Organizers reserve the right to modify the event programme, which is published as an indication only.

In the event of cancellation of the event, at any time, as a result of any event of 'force majeure' or for other reasons that are beyond the control of the Course Organizers, the registration fee shall be refunded by the Course Organizers but neither the Course Organizers nor FEBS shall be held liable for any other costs or losses incurred, such as transportation costs, financial losses, etc. 

Disclaimer and ‘force majeure’

Neither the Course Organizers nor FEBS shall be responsible for any bodily injury/death or property damages (including theft) sustained by participants during the event, unless such damages are a direct result of the negligent or unlawful act or omission thereof.

In any event, neither the Course Organizers nor FEBS accept liability for damages in the event of bodily injury/death, property damage, disruption to travel plans and costs incurred as a result of ‘force majeure’.  ‘Force majeure’ (or ‘Act of God’) reasons include but are not limited to: war or threat of war, riots, civil strife, terrorist activity, industrial disputes, natural or nuclear disaster, adverse weather conditions, epidemics, health risks, fire and closure of airports or airspace. 

Governing law

Any legal dispute resulting from the accepted terms and conditions will be subject to the law of the Court of Napoli, Italy.

Deadlines

  • Applications Opening
    1 Jan 2018
  • Youth Travel Fund Grants
    31 Jul 2018
  • Applications closing
    Still open!
  • Closing times: 23:59 (UTC+01:00)

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